These minutes are a draft until agreed at the next meeting
Annual Council Meeting
Held on
Members present: Cllr. T. White, Cllr. K. Elbourne, Cllr. J. White, Cllr. B. White, Cllr. C. Smith, Cllr. H. Burn, Cllr. J. Bullock, Cllr. D. Leppington, Cllr. D. Bullock, and Cllr .A .Hyde
Chris Parsons Town Clerk/RFO
Also, present None
Chairman to welcome and introduce meeting from 7pm
Public Participation
COUNCIL BUSINESS
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No |
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Item 1
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To elect a Chair for 25-25 It was RESOLVED to elect Cllr T. White as Chair for 25-26 |
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Item 2 |
To receive Chairs declaration of Acceptance of Office Cllr T. White signed declaration of Acceptance of Office |
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Item 3 |
To elect a Vice-Chair for 2025-26 It was RESOLVED to elect Cllr D. Leppington as Vice Chair for 25-26 |
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0105 /25 |
Apologies and Acceptance None Given |
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0205 /25 |
Declarations of Disclosable Pecuniary and Other Interests None Declared
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0305 /25 |
Confirmation of Minutes
It was RESOLVED to accept the Minutes of the meeting held on Monday 28th April 2025 as a true record |
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0405 /25 |
Standing Orders- Top approve and adopt the new updated Standing Orders
It was RESOLVED to adopt the Standing Orders 2025 |
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0505 /25
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Financial Regulations-Annual Review
Financial Regulations for 2025 accepted |
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0605 /25 |
YLCA – To approve member representatives It was RESOLVED to approve Cllr. T. White and Cllr. D. Bullock as representatives |
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0705 /25 5mins
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Reports from Outside Bodies Eastfield Police Report accepted. Note was made on 20mph zones and children crossing roads safely- future agenda item |
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0805 /25
15mins |
Financial Matters It was RESOLVED to accept Receipts and transactions to date totalling £812.23 It was RESOLVED to approve Annual Governance Statement It was RESOLVED to approve Annual Accounting Statement It was RESOLVED to approve Annual Internal Audit Report It was RESOLVED to approve Bank Reconciliation for April 2025
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0905 /25 |
It was RESOLVED to approve contracted payments for the following
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1005 /25
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Clerks Update `Still awaiting communication with several NYC departments work in progress on ‘Urgent Business’ meeting to try to address this issue
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1105 /25 |
To confirm dates of Full Council Meeting It was RESOLVED to change the Full Council Meeting Day to the 2nd Tuesday of the month. This decision was made due to the many changes to dates of meeting on a Monday because of Bank Holidays etc This will take effect from September 2025 It was also RESOLVED to hold an extra meeting in December to enable the Council to set its precept. |
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1205 /25 |
Date of Next Meeting
Monday 30th June 2025
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