NOTICE OF A MEETING OF THE TOWN COUNCIL
You are hereby summoned to attend the Full Meeting of Eastfield Town Council to be held at The Legacy Centre, Ashmead Square on Tuesday 14th October 2025 commencing at 7pm for the purpose of transacting the following business
MEMBERS OF THE PUBLIC ARE ALSO WELCOME TO ATTEND.
Chairman to welcome and introduce meeting
PUBLIC PARTICIPATION
The period which is designated for public participation shall not exceed 15 minutes. Each member of the public may only speak once and for no longer than three minutes. Matters raised must relate to items on the agenda
COUNCIL BUSINESS
0110/25 APOLOGIES AND ACCEPTANCE
To receive apologies from non-attendees and minute whether apologies are accepted.
0210/25 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
It is Councillors responsibility to declare if they have an interest in any items raised on the agenda or raised during the meeting.
0310/25 CONFIRMATION OF MINUTES
To approve minutes of the following meeting.
0410/25 EXTERNAL REPORTS
North Yorkshire Police
Eastfield Police Report for October 25
Cllr Tom Seston – North Yorkshire Council Previously circulated
0510/25 FINANCIAL MATTERS
[Tabled at meeting unless otherwise stated]
Councillors to ratify the following Financial Matters
0510.1 Transactions To date Payments [£1,872.62]
0510.2 Bank Reconciliation for September 25
0510.3 External Audit 24-25 To receive & note final report and certificate
0510.4 To consider request from Clerk to purchase of Arnold-Baker Local Council Administration and The Clerk Manual total costs £195.49
0610/25 GOVERNANCE MATTERS
0610. 1 To adopt IT Policy
0710/25 UPDATES ON VARIOUS MATTERS AND CLLR REPORTS
0710.2 To consider adoption of Grant Scheme and Grant Scoring System – Cllr H Burn Previously circulated
0710.2 Update on High Street Banners - Previously circulated
0710.3 Update on Natwest Bank Account – Cllr T White
0710.4 Update on Unity Bank Account
0710.5 Update on Christmas Gift Cards ref item 0609/25 Previously circulated
0810/25 TO ACCEPT REPORT FROM THE CLERK ON THE COMMUNITY PARK MEETING Previously circulated
0910/25 CORRESPONDENCE
0910.1 N.Y.C Parish Precept 26-27
0910.2 Information Commissioners Office Data Protection fee now £52 to be paid 30.10.25 [email]
0910.3 Area 3 Planned Road Restrictions all posted on website [email]
0910.4 N.Y.C Remittance Precept 25-26 [second instalment]
0910.5 N.Y.C Parish Election Recharge Policy
1010/25 PLANNING APPLICATION
ZF25/01139/OLA Variation of conditions 19 (Link Road & Bridge) and 53 (Link Road & Bridge) in relation to 21/00052/OL (hybrid planning permission for residential development) to allow for delay in provision of the link-road bridge.
1110/25 Date of Next Meeting
TUESDAY 11th November 2025
Chris Parsons
Clerk/RFO
October 7th 2025