Minutes of the Full Council Meeting held on Tuesday 14th October 2025
At 7pm at The Legacy Centre, Eastfield.
Councillors Present
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Cllr T White |
Cllr K. Elbourne |
Cllr. J. White |
Cllr A Hyde |
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Cllr B. White |
Cllr C. Smith |
Cllr H. Burn |
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Cllr J. Bullock |
Cllr D. Leppington |
Cllr. D. Bullock |
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Officer |
Absent Councillors |
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|
Chris Parsons |
Town Clerk/R.F.O |
Cllr N. Grant |
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Also in Attendance |
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Cllr Tom Seston |
North Yorkshire Councillor |
PUBLIC PARTICIPATION
No members of the public present.
COUNCIL BUSINESS
0110/25 APOLOGIES AND ACCEPTANCE
No apologies received
0210/25 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
Members were invited to declare any interests, non-given
0310/25 CONFIRMATION OF MINUTES
Cllrs Smith and Burn asked for changes to the minutes to state they both abstained on item 0609/25 Father Christmas Bags. It was RESOLVED to accept the changes. The changes were made in long hand and initialled by the Clerk and Chair. It was then RESOLVED to accept the minutes as a true record.
0410/25 EXTERNAL REPORTS
North Yorkshire Police
Eastfield Police Report for October 25
Cllr D. Bullock highlight 4 areas that have a small, but consistent increase in numbers.
Cllr Hyde mentioned concerns over dogs around Eastfield off the lead. The Clerk to put contact details for the Dog Warden on the website and Noticeboard.
Police Report was noted.
Cllr Tom Seston – North Yorkshire Council
Cllr Sestons report was circulated prior to the meeting, however, he did highlight the issues over Musham Bank being closed off during the racing season, the zebra crossing on Crossdale still not working and residual capital funding for Eastfield
which could possibly be lost
0510/25 FINANCIAL MATTERS
0510.1 It was RESOLVED to approve the Transactions To date Payments totalling [£1,872.62]
0510.2 It was RESOLVED to approve Bank Reconciliation for September 25
0510.3 External Audit 24-25 final report and certificate was noted
0510.4 It was RESOLVED to approve the request from Clerk to purchase of Arnold-Baker Local Council Administration and The Clerk Manual total costs £195.49
0610/25 GOVERNANCE MATTERS
0610. 1 It was RESOLVED to adopt IT Policy
0710/25 UPDATES ON VARIOUS MATTERS AND CLLR REPORTS
0710.2 After a lengthy discussion Cllr Burn proposed that the numbered Scoring System be adopted but did not gain a seconder therefore the proposal failed. It was however RESOLVED to bring a modified version to the next available meeting
Cllr Burn felt ill and left the meeting at this point
0710.2 It was RESOLVED to accept the Clerks recommendations on the High Street Banners
0710.3 Cllr T. White gave an update on the NAT-West dormant account
0710.4 It was RESOLVED to open a Unity Bank account, as it was recommended by the Internal Auditor to have the Council funds in several accounts to safeguard public funds.
0710.5 It was RESOLVED that s137 would not be used for this project, therefore item 0609/25 was revoked.
0810/25 TO ACCEPT REPORT FROM THE CLERK ON THE COMMUNITY PARK MEETING
The Clerks report on the Community Park was noted, it was RESOLVED to hold an extraordinary meeting to discuss the Executive Report prior to their meeting in November
0910/25 CORRESPONDENCE
0910.1 N.Y.C Parish Precept 26-27
0910.2 Information Commissioners Office Data Protection fee now £52 to be paid 30.10.25 [email]
0910.3 Area 3 Planned Road Restrictions all posted on website [email]
0910.4 N.Y.C Remittance Precept 25-26 [second instalment]
0910.5 N.Y.C Parish Election Recharge Policy
1010/25 PLANNING APPLICATION
ZF25/01139/OLA Variation of conditions 19 (Link Road & Bridge) and 53 (Link Road & Bridge) in relation to 21/00052/OL (hybrid planning permission for residential development) to allow for delay in provision of the link-road bridge.
This application was noted.
1110/25 Date of Next Meeting
TUESDAY 11th November 2025