Agenda for November 2025

NOTICE OF A MEETING OF THE TOWN COUNCIL

You are hereby summoned to attend the Full Meeting of Eastfield Town Council to be held at The Legacy Centre, Ashmead Square on Tuesday 11th November 2025 commencing at 7pm for the purpose of transacting the following business

MEMBERS OF THE PUBLIC ARE ALSO WELCOME TO ATTEND.

Chairman to welcome and introduce meeting

PUBLIC PARTICIPATION

The period which is designated for public participation shall not exceed 15 minutes. Each member of the public may only speak once and for no longer than three minutes.  Matters raised must relate to items on the agenda

COUNCIL BUSINESS

0111/25                  APOLOGIES AND ACCEPTANCE

To receive apologies from non-attendees and minute whether apologies are accepted. – 5mins

0211/25                  DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

It is Councillors responsibility to declare if they have an interest in any items raised on the agenda or raised during the meeting.  – 5mins

Code of Conduct

0311/25        CONFIRMATION OF MINUTES

To approve minutes of the following meeting.

• Full Council Meeting held on Tuesday 14th October 2025

Minutes for October 25

-5mins

0411/25        EXTERNAL REPORTS

North Yorkshire Police        Eastfield Police Report Nov 25

-5mins

Cllr Tom Seston – North Yorkshire Council  

-15mins

0511/25                       FINANCIAL MATTERS

[Tabled at meeting unless otherwise stated]

Councillors to ratify the following Financial Matters

0511.1   Transactions To date    Payments          - 2mins

0511.2   Bank Reconciliation for October 25        -2mins

0611/25        GOVERNANCE MATTERS

0611. 1     To Document Retention Policy   - 5 mins

0711/25            UPDATES ON VARIOUS MATTERS AND CLLR REPORTS

0711.1     To consider and approve the expenditure of £4,636.76 on High Street CCTV   - 10 mins                         [ report circulated prior to meeting]

0711.2     Update on High Street Banners   - 2mins

0711.3     Update on Executive Meeting at NYC – 2mins

0711.4     Update on Unity Bank Account approval to transfer £ from Virgin Money – 5mins

0711.5       Report on YLCA Talking Tables Conference - Cllr T. White – 10mins

0811/25    TO APPROVE WORKING GROUP

To consider and approve proposed working group meeting for Nov 19th, 2025, at 1pm   - 5 mins

0911/25        CORRESPONDENCE

0911.1   NYC Eastfield Funding Steering Group – Cancellation [email]

0911.2   Area 3 Planned Road Restrictions all posted on website [email]

0911.4   Cavendish Consulting – Aldi Planning Application

• 2mins

101125         PLANNING APPLICATION

• ZF25/01287/HS| Erection of part single and part two storey front extension - 5 mins   [On Council website]

111125          Date of Next Meeting

 TUESDAY  9th December 2025

Chris Parsons

Clerk/RFO

November 4th, 2025