Minutes of the Full Council Meeting held on Tuesday 10th March 2026
At 7pm at The Legacy Centre, Eastfield.
Councillors Present
|
Cllr. N. Grant |
Cllr K. Elbourne |
Cllr J. Bullock |
Cllr J. White |
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Cllr. A. Hyde |
Cllr H. Burn |
Cllr. B. White |
Cllr C. Smith |
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Cllr. D. Bullock |
Cllr D. Leppington |
Cllr T. White |
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Officer |
Absent Councillors |
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|
Chris Parsons |
Town Clerk/R.F. O |
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Also in Attendance |
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Cllr Tom Seston |
North Yorkshire Councillor |
PUBLIC PARTICIPATION
No members of the public present.
COUNCIL BUSINESS
0103/26 APOLOGIES AND ACCEPTANCE
No Apologies needed
0203/26 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTEREST
Members were invited to declare any interests, non-given
0303/26 CONFIRMATION OF MINUTES
It was RESOLVED to accept the Minutes for the 10th February 2026
0403/26 EXTERNAL REPORTS
Cllr Tom Seston – North Yorkshire Council
Cllr Seston highlighted the Town Investment Steering Group, issues with unadopted roads on M.D and the NYC discussion on moving to Resolution House.
0503/26 FINANCIAL MATTERS
0503.1 It was RESOLVED to approve the Transactions To date Payments totalling £ 942.44
0503.2 It was RESOLVED to approve Bank Reconciliation for February 2026
Cllr B White left the meeting at 7:13pm
0603/26 EVENTS COMMITTEE UPDATE
The Events Committee report was noted, it was decided to hold a Summer Event and Christmas Event this year with other events planned for next year. The next meeting on March 18th, 2026, will also have local community representation.
0703/26 GOVERNANCE MATTERS
To adopt Social Media Policy, it was RESOLVED to approve the Social Media Policy
To adopt a Risk Management Policy. This item was deferred to April Meeting
0803/26 TOWN INVESTENT PLAN UPDATE
The Clerk gave a brief update on the first T.I.P Steering Group Meeting and highlighted the need for terms of Reference for the group, so everyone knows what the remit of this group is. This will be taken to the next meeting.
0903/26 TO DISCUSS THE EMPTY 120 WESTWAY BUILDING
It was RESOLVED to investigate the possibility of the Town Council working on a project to develop a Community/Training Café in the empty property
1003/26 CLERKS UPDATE AND CORRESPONDENCE
Clerk Training Update
The Clerk has now gained the following Qualifications I.L.C.A, FILCA and is in the process of gaining a PIALC.
The Clerk requested the budget for her to have SLCC membership at a cost of £215
Internal Audit will be on Monday April 20th, 2026
Work has started on the Council Hive, and the Clerk attended zoom meeting regarding Civic ly Smart Asset Management, this programme would record all assets owned by the Town Council and others that are the responsibility of other organisations, this would help reporting damage etc much easier. The Council agreed for the Clerk to investigate costs.
Emails regarding Planned Road Restrictions are put on the website
Email from Community Assets Improvement Team regarding public spaces and sport facilities - previously circulated.
Email regarding broken street furniture and who is responsible is under investigation
1102/26 PLANNING
25/04205/FUL PROPOSAL: Change of use (retrospective) from existing garage to operate as a sweet and vape shop.
The following objections were raised by the Council.
No cameras at the back of the High Street could pose a safety risk
Is located on the path to school and is made to look enticing to young school children.
Mobility Access under question as the footpath there is very narrow and could pose a danger for people with mobility issues.
Due to the roof structure this could pose a fire hazard.
Do they need and/ or have change of use.
1203/26 DATE OF NEXT MEETING
TUESDAY 14th APRIL 2026
Meeting Closed at 9.01 pm