Agenda for April 26

NOTICE OF A MEETING OF THE TOWN COUNCIL

You are hereby summoned to attend the Full Meeting of Eastfield Town Council to be held at The Legacy Centre, Ashmead Square on Tuesday 14th April 2026 commencing at 7pm for the purpose of transacting the following business in accordance with LGA 1972, schedule 12 Para 10(2)

MEMBERS OF THE PUBLIC ARE ALSO WELCOME TO ATTEND.

Chairman to welcome and introduce meeting

PUBLIC PARTICIPATION

The period which is designated for public participation shall not exceed 15 minutes. Each member of the public may only speak once and for no longer than three minutes.  Matters raised must relate to items on the agenda

COUNCIL BUSINESS

0104/26                  APOLOGIES AND ACCEPTANCE

To receive apologies from non-attendees and minute whether apologies are accepted.

0204/26                  DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS in accordance with  LGA 1972, section 94-98

It is Councillors responsibility to declare if they have an interest in any items raised on the agenda or raised during the meeting.  – 5mins

Code of Conduct

0304/26        CONFIRMATION OF MINUTES

To approve minutes of the following meeting.

• Full Council Meeting held on Tuesday 10th March 2026

0404/26        EXTERNAL REPORTS

Cllr Tom Seston – North Yorkshire Council  

0504/26                       FINANCIAL MATTERS

[Tabled at meeting unless otherwise stated]

Councillors to ratify the following Financial Matters

0504.1   Transactions To date    Payments          

0504.2   Year End Bank Reconciliation / Budget Balance for March 2026   

0504.3   To consider and approve the Annual Governance Statement

0504.4   To approve Payment for Clerks SLCC Membership

0604/26   TO DISCUSS AND APPROVE PROPOSAL TO PURCHASE TABLETS FOR MEMBERS

0704/26   GOVERNANCE MATTERS

To Adopt The Following Policies And Procedures

0704.1     Risk Management [from March 26 Meeting]

0704.2     IT Policy- Appendix 1 -AI policy

0704.3     Subject Access Request (SAR) Policy

0706.4      IT Policy- Appendix 2 -Mobile Device Policy

0804/26   TO CONSIDER AND APPROVE REQUEST FOR £2,500 TOWARDS THE EASTFIELD BIG CLEAN

 

0904/26   EVENTS COMMITTEE UPDATE

1002/26        CLERKS UPDATE AND CORRESPONDANCE

1202/26        DATE OF NEXT MEETINGS

                    ANNUAL ASSEMBLY     Wednesday 6th MAY 2026

ANNUAL COUNCIL MEETING   TUESDAY  12TH MAY 2026

Chris Parsons

Clerk/RFO

April 7th 2026