NOTICE OF THE ANNUAL MEETING OF THE TOWN COUNCIL
You are hereby summoned to attend the Annual Meeting of Eastfield Town Council to be held at The Legacy Centre, Ashmead Square on Tuesday 12th May commencing at 7pm for the purpose of transacting the following business in accordance with LGA 1972, schedule 12 Para 10(2)
MEMBERS OF THE PUBLIC ARE ALSO WELCOME TO ATTEND.
Chair to welcome and introduce meeting
PUBLIC PARTICIPATION
The period which is designated for public participation shall not exceed 15 minutes. Each member of the public may only speak once and for no longer than three minutes. Matters raised must relate to items on the agenda
COUNCIL BUSINESS
ITEM 1 ELECTION OF CHAIR
ITEM 2 ACCEPTANCE OF OFFICE
Delivery by the Chairman of their acceptance of office form unless it is resolved for this to be done at a later date.
ITEM 3 TO ELECT A VICE CHAIR
0105/26 APOLOGIES AND ACCEPTANCE
To receive apologies from non-attendees and minute whether apologies are accepted.
0205/26 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS in accordance with LGA 1972, section 94-98
It is Councillors responsibility to declare if they have an interest in any items raised on the agenda or raised during the meeting.
0305/26 CONFIRMATION OF MINUTES
To approve minutes of the following meeting.
0405/26 FINANCIAL MATTERS
[Tabled at meeting unless otherwise stated]
Councillors to ratify the following Financial Matters
0405.1 Transactions To date Payments
0405.2 Bank Reconciliation for April 2026
0405.3 To consider and approve the Annual Statement of Accounts
0405.4 To note Annual Internal Auditor Report
0405.5 To approve the following contracted payments for 26-27
0406.6 To receive and review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972
0505/26 GOVERNANCE MATTERS
To Accept and Review The Following Policies And Procedures
0505.1 Publication Scheme
New updated publication Scheme policy
0505.2 Financial regulations
The current Financial Regulations already ADOPTED but it was noted that there maybe some new ones being issued these will be brought to a further meeting if any changes are made.
0505.3 Standing Orders
No changes to the already adopted Standing Orders at this time
0505.4 To review Councillors Pecuniary and Non-Pecuniary Interests forms, new form to be available for completion if required
0605/26 APPOINTMENT OF MEMBERS TO THE Y.L.C.A
Present members Cllr D. Bullock and Cllr T. White
0705/26 EVENTS COMMITTEE UPDATE
0805/26 TO APPROVE THE MEETINGS DATES FOR THE COMING YEAR
Tuesday June 9th, 2026
Tuesday July 14th, 2026
Tuesday September 8th, 2026
Tuesday October 13th, 2026
Tuesday November 10th, 2026
Tuesday December 8th, 2026
Tuesday January 12th, 2027
Tuesday February 9th, 2027
Tuesday March 9th, 2027
0905/26 DATE OF NEXT MEETINGS
June 9th, 2026
Chris Parsons
Clerk/RFO
May 6th 2026