Draft Minutes of the Annual Council Meeting held on Tuesday 12th May 2026
At 7pm at The Legacy Centre, Eastfield.
Councillors Present
|
Cllr. N. Grant |
Cllr K. Elbourne |
Cllr J. Bullock |
Cllr J. White |
|
Cllr. A. Hyde |
Cllr H. Burn |
Cllr. B. White |
Cllr C. Smith |
|
Cllr. D. Bullock |
Cllr D. Leppington |
||
|
Officer |
Absent Councillors |
PUBLIC PARTICIPATION
No members of the public present.
COUNCIL BUSINESS
Item 1 ELECTION OF THE CHAIR FOR 2026-2027
It was RESOLVED that Cllr Tracey White be elected as Chair for 2026-2027
Item 2 ACCEPTANCE OF OFFICE
It is noted that Cllr T. White is not present. However, the council has voted and hereby elects Cllr T White as Chair for the ensuing year. Pursuant to Section 83 of the Local Government Act 1972, this election is valid, and the Clerk is instructed to ensure the Declaration of Acceptance of Office is signed within two months
Item 3 TO ELECT A VICE -CHAIR
It was RESOLVED that Cllr Darren Leppington be elected as Vice-Chair for 2026-2027
0105/26 APOLOGIES AND ACCEPTANCE
It was RESOLVED to accept apologies from Cllr T. White
0205/26 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTEREST
Members were invited to declare any interests, non-given
No Declarations given
0305/26 CONFIRMATION OF MINUTES
It was RESOLVED to accept the Minutes for the 14th of April 2026
0405/26 FINANCIAL MATTERS
0405.1.1 It was RESOLVED to approve the Transactions To date Payments totalling £5,621.93
0405.2 It was RESOLVED to approve Bank Reconciliation for April 2026
0405.3 It was RESOLVED to accept the Annual Statement of Accounts for 25-26
0405.4 The Annual Internal Audit Report was noted and accepted
0405.5 It was RESOLVED to approve the following contracted payments
a. Information Commissioner’s Office
b. Clerks Salary
0505/26 GOVERNANCE MATTERS
.
0505.1 It was RESOLVED to approve the Publication Scheme to be reviewed annually.
0505.2 It was RESOLVED to accept the Financial Regulations to be reviewed annually
0505.3 It was RESOLVED to accept the Standing Orders to be reviewed annually
0505.4 Councillors were reminded of their duty under Section 30 of the Localism Act 2011 to keep their Register of Interests updated within 28 days of any changes
0605/26 APPOINTMENT OF MEMBERS TO THE Y.L.C.A
As no members put their names forward there will be no named representative
0705/26 EVENTS COMMITTEE UPDATE
Cllr B. White gave an update on progress made on the planning of the Town Councils Summer Fair, which will include a Steel Band, Children’s rides, a BBQ, Ice Cream and Tabletop
0805/26 TO APPROVE THE MEETING DATES FOR 2026-2027
It was RESOLVED to approve the following Full Council Meetings as follows: -
Tuesday June 9th, 2026
Tuesday July 14th, 2026
Tuesday September 8th, 2026
Tuesday October 13th, 2026
Tuesday November 10th, 2026
Tuesday December 8th, 2026
Tuesday January 12th, 2027
Tuesday February 9th, 2027
Tuesday March 9th, 2027
All to start at 7pm
Cllr B. White left the meeting at 19:44pm
0905/26 UPDATE BY CLERK ON PLAY AREAS
The Clerk explained that North Yorkshire Council would be happy to use the results from the Town Investment Plan survey in relation to improvements on the 3 Eastfield Play Areas. It is hoped that work on this will start moving forward as the Town Council have funds in place to do a lot of the work.
1005/26 DATE OF NEXT MEETING
Tuesday 9th June 2026 from 7pm
Meeting Closed at 19:50 pm